Supplier Correction vs Buyer Design Change: Identify the Baseline

Locate the agreed requirement

Identify the specification, approved sample or other record that governs the feature in question. Record its version and review scope. A reference image may have been provided for mood rather than exact construction, so ask what was actually accepted. Do not classify a difference as supplier error simply because it differs from a picture that was never agreed as a production requirement.

Describe the observed difference separately

Write what the current garment shows without immediately assigning responsibility. Connect the observation to the sample and feature location. Then quote or reference the baseline requirement. This separation helps both parties check the evidence before debating the commercial result. A clear comparison is more useful than an instruction that says fix everything while introducing new design preferences.

Identify a changed buyer preference

If the buyer now wants a different appearance, fit or construction from the accepted baseline, mark the new target explicitly. Preserve the earlier requirement so the revision history is understandable. A change can be reasonable and still be a change. Do not rewrite the old approval record to make the latest preference appear to have been the original instruction.

Keep mixed requests in separate rows

One sample comment can contain both a correction and a new preference. Split them by feature and baseline relationship. For example, a request to meet the agreed opening and a separate request for a different visible finish need independent decisions. Do not let one disputed item prevent the parties from clarifying another item whose baseline is already clear.

Resolve scope before commercial assumptions

Ask the supplier to propose the work required for each row and identify any affected components or existing approvals. Discuss cost allocation and timing under the parties arrangement rather than inferring them from a label. If responsibility is disputed, preserve both positions and the missing evidence. An unresolved classification should not be silently converted into authorization to proceed.

Issue an acknowledged revision instruction

Record the agreed target, action and approval authority in the next handoff. Link it to the earlier baseline and retire only the superseded requirements. Ask MyOwnWear to acknowledge any unresolved scope before new work begins. This classification explains why the revision exists; a separate release decision still determines whether the proposed work is authorized.

Decision and evidence checklist

What this brief does and does not establish

This is a revision-classification workflow, not a legal determination or account of a real supplier dispute. No cost or schedule outcome is promised.

Send MyOwnWear a baseline-to-observation comparison and the proposed new target; request separate correction, change and release decisions. Open the MyOwnWear RFQ form.