RFQ and technical guide
Embroidered Lettering: Approve Every Character Before Stitch Proof
Approve the exact text and intended letterforms separately from the embroidery execution. Supply a character reference and ask the receiver to return its interpretation before a stitch proof, especially where similar-looking characters carry different meaning.
For brand designers developing wordmarks and multilingual lettering.
Make the text unambiguous
Provide the intended wording as editable text and as an approved visual reference where appropriate. Identify capitalization, spacing, punctuation and special marks. If the design uses custom lettering, show it as artwork rather than assuming a font name recreates it. Ask a qualified language reviewer to resolve unfamiliar wording. The decorator should not be expected to guess whether a missing accent is an artistic choice or an export error.
Check what the receiver actually sees
Request a returned view of the received artwork or proposed lettering interpretation. Compare each character against the approved inventory before discussing stitch appearance. Pay attention to substituted symbols, changed spaces and letters that resemble numerals. Keep the file revision visible. A screenshot in the sender email cannot establish what a receiving application imported, and an apparently familiar word can conceal a changed character that is difficult to notice in a small mockup.
Define letterform priorities for the trial
Name the visual details that carry identity, such as an open counter, a terminal or an intentional connection. Ask the digitizer which details may need discussion at the proposed size and material. Do not promise a universal minimum letter height or prescribe stitch density from a photograph. Keep a proposed simplification separate from the approved source so the brand can make a deliberate decision instead of discovering an unexplained change after sampling.
Read the physical proof as text and decoration
Review the actual sample at the intended placement, not only a magnified screen image. Confirm spelling and character identity again before evaluating appearance. Record accepted changes and the exact source revision used. A visually attractive proof does not cure an incorrect word. Keep language approval, artwork permission and execution approval distinguishable. No production capability, readability at every distance or care performance is established by this character-control workflow.
Decision and evidence checklist
| Decision | Include in the brief | Review evidence |
|---|---|---|
| Text | Exact characters and approved meaning | Reviewed wording inventory |
| Import | Received lettering interpretation | Returned file view |
| Trial | Identity-critical shapes and placement | Approved physical stitch proof |
What this brief does and does not establish
A character-identity handoff, not translation, font licensing, digitizing settings or a guaranteed embroidery result. Confirm permissions, feasibility and review ownership for the actual project.
Send approved lettering, character notes and intended placement for an embroidery inquiry. Open the MyOwnWear RFQ form.
Buyer questions
Is a font name sufficient?
Not for a controlled wordmark. Provide the intended visual reference and confirm the received interpretation.
Can a decorator approve the translation?
Only if appropriately qualified and assigned that role; do not assume language review is included.
Does correct spelling approve stitch quality?
No. Character accuracy and physical execution need separate observations.